BASIC INFO

Fact Sheet

Tournaments Offered

OPEN TEAMS
• 16 + teams = 3 bids
• 12 to 15 teams entered = 2 bids
• Less than 12 teams entered = 0 bids

Club Division Tournaments (18, 17, 16, 15, 14, 13 & Under Age Groups)
These tournaments are limited to 128 teams per group. One bid per tournament is available to the Club Division of the 2009 Hoosier Mideast Qualifier provided 12 teams (8 teams 13 &Under age group) for each tournament.

CLUB TEAMS
• 13-18 Club: The first bids goes to the National Division at YJOC, if the field is greater than 64 the 2nd bid goes to the American division.
• 12 Club: One National Bid is allotted if the field is greater than 12 teams. If it is less than 12 teams, there is no bid given.

Entry Fees

Entry Deadline

Team Selection, Bid Refusal & Notification

OPEN TEAMS

1. Number of teams per club per division, with a maximum of two teams per club, per division unless additional space is available;
   
2. Date that the completed entry application is received by the Qualifier

CLUB TEAMS

1. Number of teams per club per division, with a maximum of two teams per club, per division unless additional space is available;
2. Date that the completed entry application is received by the Qualifier

Teams are cautioned about making non-refundable travel plans prior to the acceptance date. Teams are however encouraged to make housing plans early.

Competition Format / Coaches Meeting

Referees

Coaches Certification

• Host: MHMEQ
• Level: IMPACT Clinic
• Sites: Indianapolis / Columbus Convention Centers
• Locations: Indianapolis, IN | Columbus, OH
• Schedule: 4:00-8:00pm | Indianapolis: Thursday, March 5th, 2009
• Cost: $60 - Make checks payable to Capitol Sports Center
• Contact: Jeanne Colpus

Admission

As many of you know, MEQ made the decision several months ago to charge admission for all spectators into the Columbus Convention Center for our 2009 event. Due to the rising costs associated with the Convention Center and labor, we had to make this difficult decision. We wanted to make everyone aware that we will be using admission bracelets that will need to be worn all weekend. All bracelets will be available in Room D130 at the Convention Center. Daily Passes are available for $4, and Weekend Passes are available for $10. ;All children 10 and under will be free.

We will start selling bracelets on Thursday March 26th from 5:00pm - 8:30pm. Admission will then again be open at 7:00am on Friday March 27th. "Lost" bracelets will not be replaced. We will replace damaged bracelets if needed. There will be security guards at the entrance and each hall and you will need to have the bracelet around your wrist to enter.

REGISTRATION

MHMEQ will be using Advanced Event Systems for its registration process. AES will be the website that is the choice of USA JOVC Girls Championship, many other qualifiers (including MHMEQ) and regional tournaments around the nation for registering teams. Please Note: When Registering on AES, make sure to change the location to Missouri for 12, 13 Club, 14 Open & Club and 16 Open & Club.

1. Go to Advanced Event Systems to register your team and club.
   
2. Click on Add Club if you are a new user. If you already have a password and username, skip to
   step 4. If not, fill out the club info and hit the submit button.
   
3. Next, fill out the Club Director info, creating a username and password and making sure to keep your username and password in an accessible spot for future use.
   
4. Enter your username and password and login.
   
5. Click on Staff, then "Add New Staff." Enter the information, and hit the submit button.
   
6. Click on Players, then "Add New Players." Enter the information, and hit the submit button. Repeat for all players.
   
7. Click on Teams from the list on the left.
   
8. Click on Add New Teams, enter info, and submit information.
   
9. Click on your new team, and then on "Add/Update Staff." Click on "Add New Staff" and choose from the pull down list the available names and hit submit.
   
10. Go back to "Teams," click on the selected team, and then on "Add/Update Team Players." Choose from the pull down list of available names and hit submit. Continue until all team players are added.
    
11. Click on "Enter Events." Hit the "Register" button for the weekend of MHMEQ that you are wanting to play.
    
12. Select the division from the pull down list that you wish to enter your team and click on "Register Teams."
    
13. Make sure you update your results under the results section!
    
14. Print off the Official Hotel Rooming List form and BRING TO CHECK IN!
    
15. The Capitol Sports Center staff will send out broadcast emails to inform you of other information and steps as they come available. The checks and registration form can be sent to Capitol Sports Center, 1915 Gladden Road, Plainfield, Indiana, 46168.

HOUSING FORM / CHECK-IN

Pre-tournament check-in will take place at the Indianapolis or Columbus Convention Center from 3-9:00 PM on Thursday night. Please makes sure you have all of your players USAV numbers, medical release forms, and housing form at check in. If you used TIVA or AES for your housing, please print out the confirmation email with the names on the rooms and you can bring that in place of the housing form. If you cannot check in on Thursday night, there will be another check-in on Friday morning at 7:00 AM. All teams MUST be checked in before playing.

Download the Housing Form (PDF)

TOURNAMENT TRANSPORTATION

Non-Airport Transportation:
If you need any transportation while you are in Indianapolis that is above and beyond the airport transfers please call Lew White Tours at (317) 217-1007 between the hours of 8:30am and 5:00pm, Monday through Friday, for specific pricing. If it is after hours you can call (317) 590-9589.

Airport <--> Hotel Transportation:
Click here and follow the instructions to register your group for airport transfers. The web site requires credit card payment. If you want to make alternate payment arrangements please call the office number above.