Contact

If you have any questions regarding this tournament, please contact Scott McQueen. Thank you!

Stay to Play and Save Policy

The Mideast Qualifier this year is happy to announce its implementation of the Stay to Play and Save policy. Although, this policy has been highly controversial in the volleyball community, it has become necessary to help combat hotels driving prices higher and higher. Over the years, we have had anywhere between 80 and 90 percent of our participants using rooms from the AES list. Unfortunately, as our tournament has grown, rates for downtown hotels have risen to as high as $184 a night. The best defense we have against these high prices, is to go to the Stay to Play and Save Policy.

What does this mean for you?

In order to participate in the Mideast Qualifier, each out of town team must get rooms from the AES Approved hotel Block. There are two easy ways to do this:

1. Call us at 1-800-476-0060 ext 18 and we will help you with our personable and helpful staff led by Carl and Chris.
2. Go online to https://www.advancedeventsystems.com/Hotel/SelectEvent.aspx and click on the appropriate event.
   • Click on the appropriate hotel.
   • Click on club/team/parents – book here
   • Select state and check box of appropriate club, and then appropriate teams.
   • Continue making reservation. It WILL be important that each room in the block attribute their room to the appropriate team.

Teams can make room blocks or make individual reservations, it is up to what each club’s preference is and what is the easiest process for those groups. We are here to help and to make this process as easy as possible.

How does Stay to Play and Save benefit you?

1. Hotel Prices
   First and foremost, hotel prices have been driven down. We have prices from as low as $69-$79 for non-downtown hotels and have seen dramatic decreases for our downtown hotels as well. For example, in Indianapolis, here are some of the drops in prices.
   
   

   Hotel	Before Stay to Play	After Stay to Play
   Marriott (across the street)	$181	$154
   Westin	$163	$153
   Courtyard Capitol	$168	$144
   Fairfield DT	$141	$134
   Springhill DT	$146	$139
   Embassy Suites	$174	$151-161

   
   These are just some of the drops in prices. We have also seen many concessions that were not available before as in cheaper parking prices, more breakfasts (some free, some at huge discounts), free wi-fi, discounts at hotel restaurants, etc.
   
   
2. Practice Balls
   The ability to leave practice balls at home allows for great savings. Teams that are flying in pay as much as $50-$100 to bring practice balls. We will now be able to have balls available for check out the tournament desk. Two forms of ID will need to be left in order to take advantage of this benefit, but will be returned when the balls are returned. Please register before by emailing Scott McQueen at smcqueen@capitolsportscenter.com to take advantage of this savings. If you do not pre-register, it will be based on availability.
   
   
3. Coupons and discounts at local restaurants and shopping attractions
   With an increased commitment to the city and its hotels, we have been able to receive more opportunities for savings at various shops, restaurants, and local attractions that before would not have been available.

BASIC INFO

Fact Sheet

Tournaments Offered

OPEN TEAMS
• 16 + teams = 3 bids
• 12 to 15 teams entered = 2 bids
• Less than 12 teams entered = 0 bids

Club Division Tournaments (18, 17, 16, 15, 14, 13 & Under Age Groups)
These tournaments are limited to 128 teams per group. One bid per tournament is available to the Club Division of the 2012 Mideast Qualifier provided 12 teams (8 teams 13 &Under age group) for each tournament.

Qualifiers may choose to split the13-18 & Under Divisions into American and National Divisions if they meet the following field sizes:

• In order to receive an American and National Bid the Age Classification must meet the following field sizes prior to the entry deadline:
  • 32 Teams entered in the American Division and
  • 32 Teams in the National Division

If either field size in the Age Classification does not meet the above minimums then the division will be combined and the bid allocation for that age classification will follow the approved bid allocation as depicted in the Grid for 13 – 18 & Under Club Bids. 

CLUB TEAMS
• 13-18 Club: The first bids goes to the National Division at YJNC, if the field is greater than 64 the 2nd bid goes to the American division.
• 12 Club: One National Bid is allotted if the field is greater than 12 teams. If it is less than 12 teams, there is no bid given.

Entry Fees

Entry Deadline

Team Selection, Bid Refusal & Notification

OPEN TEAMS

1. Number of teams per club per division, with a maximum of two teams per club, per division unless additional space is available;
   
2. Date that the completed entry application is received by the Qualifier

CLUB TEAMS

1. Number of teams per club per division, with a maximum of two teams per club, per division unless additional space is available;
2. Date that the completed entry application is received by the Qualifier

Teams are cautioned about making non-refundable travel plans prior to the acceptance date. Teams are however encouraged to make housing plans early.

Competition Format / Coaches Meeting

Referees

Coaches Certification

Admission

This year MEQ will be charging an entry fee for all non-players and non-coaches. Tickets can be bought Thursday - Sunday at the rate of $6 a day or $15 for a 3-day pass.

As many of you know, MEQ made the decision last year to charge admission for all spectators. Due to the rising costs associated with the Convention Center and labor, we had to make this difficult decision. We wanted to make everyone aware that we will be using admission bracelets that will need to be worn all weekend.

We will start selling bracelets on Thursday from 5:00pm - 8:30pm. Admission will then again be open at 7:00am on Friday. "Lost" bracelets will not be replaced. We will replace damaged bracelets if needed. There will be security guards at the entrance and each hall and you will need to have the bracelet around your wrist to enter.

REGISTRATION

MEQ will be using Advanced Event Systems for its registration process. AES will be the website that is the choice of USA JNC Girls Championship, many other qualifiers (including MEQ) and regional tournaments around the nation for registering teams. Please Note: When Registering on AES, make sure to change the location to Missouri for 12-14's and Indiana for 15-18's.

1. Go to Advanced Event Systems to register your team and club.
   
2. Click on Add Club if you are a new user. If you already have a password and username, skip to step 4. If not, fill out the club info and hit the submit button.
   
3. Next, fill out the Club Director info, creating a username and password and making sure to keep your username and password in an accessible spot for future use.
   
4. Enter your username and password and login.
   
5. Click on Staff, then "Add New Staff." Enter the information, and hit the submit button.
   
6. Click on Players, then "Add New Players." Enter the information, and hit the submit button. Repeat for all players.
   
7. Click on Teams from the list on the left.
   
8. Click on Add New Teams, enter info, and submit information.
   
9. Click on your new team, and then on "Add/Update Staff." Click on "Add New Staff" and choose from the pull down list the available names and hit submit.
   
10. Go back to "Teams," click on the selected team, and then on "Add/Update Team Players." Choose from the pull down list of available names and hit submit. Continue until all team players are added.
    
11. Click on "Enter Events." Hit the "Register" button for the weekend of MEQ that you are wanting to play.
    
12. Select the division from the pull down list that you wish to enter your team and click on "Register Teams."
    
13. Make sure you update your results under the results section!
    
14. Contact AES Housing at 1-800-476-0060 x18 for rooms to ensure that you meet the Stay to Play requirement of 12 room nights per team.
    
15. The Capitol Sports Center staff will send out broadcast emails to inform you of other information and steps as they come available. The checks and registration form can be sent to Capitol Sports Center, 1915 Gladden Road, Plainfield, Indiana, 46168.

CHECK-IN

Pre-tournament check-in will take place at the Indianapolis or St. Louis Convention Center from 3-9:00 PM on Thursday night. Please makes sure you have all of your players USAV numbers and medical release forms at check in. All teams MUST be checked in before playing.

Visitor Information

Indianapolis: Convention Center and Visitors Association >
St. Louis: America's Center Convention Complex >

Playing Sites:

• St. Louis:
  America's Center Convention Complex
  701 Convention Plaza
  St Louis, MO 63101
  


• Indianapolis:
  Indiana Convention Center
  100 South Capitol Avenue
  Indianapolis, IN 46225

High PerformancE

The mission of the USAV High Performance Program is to build a national pipeline of junior volleyball athletes and coaches, creating broad opportunities for advancing the level of play, competition and skill development throughout the sport. More Information >

2012 Girls' Tryouts

• Online Registration ($65) Guide
• PDF of Registration Form - for walk-ups ($100) / mail, email and fax ($75)
• 2012 Girls' Tryout Plan